Returning Vendor Registration
The Vendor Committee is pleased to welcome your registration for the 27th annual Scandinavian Midsummer Festival in Estes Park. On this page you can complete your application, pay for your fees, and download any important forms. Please read everything on this page as information may have changed since last year.
If you have not been a vendor at the Scandinavian Midsummer Festival previously (or within the last 3 years) and/or have not been invited back as a Returning Vendor, please complete the New Vendor Registration.
The 2019 Scandinavian Midsummer Festival, organized by the Scandinavian Alliance of Colorado, is held in the heart of historic Estes Park’s downtown shopping district.
The dates and hours for this year’s festival are June 21st through the 23rd; starting with a Friday Night Preview from 4:00 p.m. - 9:00 p.m., Saturday from 9:30 a.m. - 5:00 p.m, and Sunday from 9:30 a.m. - 4:00 p.m.
Friday Night Preview
Last year’s special Friday Night Preview was a huge success and we are offering the option again this year. The beer tent will be open from 4 - 9 p.m. with the weekend’s entertainment practicing on-stage, music in the beer garden, and an expectation of up to 2000 visitors through the park that evening (this number is approximate based on 2018 festival data). If you are interested in participating you must select the appropriate box in the application and have your setup complete by 4 p.m. on Friday. There is no additional charge.
The festival is also creating an area with a focus on Scandinavian cultural organizations. We are offering discounts to those that are prepared to share their cultural events, projects, programs, and activities with festival visitors. These special Cultural Booths are not allowed to sell wares, must be present in their booth the entire festival, and must have information or activities that engage with the public.
If you have any questions please contact us at firstname.lastname@example.org. Someone from the Scandinavian Midsummer Festival’s Vendor Committee will get back to you as soon as possible. You can also use the form here to send us a message.
Important Details About the Festival
Set up is Friday 6/21 from 12 p.m. - 8 p.m. - You will receive your setup time before the festival. If you are participating in the preview you will need to be setup by 4 p.m.
You must provide your own tent and display. Booths must be secured by weights (apx 50 lbs per tent leg). Stakes are not allowed into the plaza surface. Spaces are a standard 10 ft. x 10 ft.
CANCELLATION POLICY & DEADLINES
If you cancel by May 1, 2019 you will receive a full refund, after May 1, 2019, no refund will be given.
Early Bird Registration ends on March 15, 2019.
A sales tax number is mandatory and must be provided by June 14th or you will be unable to participate!
The Silent Auction is a fundraiser to help support the Festival. Your support is extremely important and greatly appreciated. A donation is completely voluntary.
Required Licenses & Fees
Town of ESTES PARK SPECIAL EVENT VENDOR LICENSE
The Town of Estes Park requires that all vendors purchase the Special Event Vendor License at a fee of $20 (we have already included it in the cost of the booth fees below).
Colorado CITY, COUNTY, & STATE SALES TAXES
A sales tax number is mandatory and must be provided by June 14th or you will be unable to participate! You will be asked to enter your number in the form below. If you do not have a number, contact the Colorado Department of Revenue - https://www.colorado.gov/revenue
Please complete the following application. Once finished, you will continue the process by choosing your fees, adding them to your shopping cart, and finalizing the registration process with your online payment.
By completing your application and paying online you are agreeing to indemnify, defend, and hold harmless the Scandinavian Midsummer Festival, the Scandinavian Alliance of Colorado, the Town of Estes Park, and any and all sponsors, agents, employees, representatives, members, and volunteers from any loss or liability, including the costs of attorney fees made by an individual or entity of or arising in connection with, out of, or in relation to my participation in the Scandinavian Midsummer Festival.
NOTE: We always try our best to accommodate your requests. If you would like to request a specific booth space, you will be asked during the payment process.
Early Bird Registration Closes March 15th
Complete the payment portion of the process by selecting your booth needs (number of booths, corner, electricity, and space requests).
RV PARKING & CAMPING
RV parking and camping is available at the Estes Park Fairgrounds. Reservations must be made below. The prices for hookup is $30 per night; no hookup/tent is $20 per night.